Numismatic Association of Southern California
By-Laws

The Numismatic Association of Southern California, in order that its objectives and purposes shall be kept on a high standard, does hereby adopt the following by-laws and regulations:

ARTICLE I—MEMBERSHIP

SECTION 1.
Membership of this Association shall consist of Clubs, Regular members, Junior members, Sustaining members, and Life members.

SECTION 2.
Regular members shall be those individuals and local clubs and associations in good standing.

1. Any individual of good moral character eighteen years of age or older may be accepted for regular membership, provided the applicant be vouched for by a member.
2. Any club or association shall be eligible for regular membership, provided the applicant be approved by the Board of Governors.
3. Charter members shall be so designated on their cards and roster.

SECTION 3.
Junior members shall consist of any individual of good moral character younger than eighteen years of age, provided the applicant is vouched for by a member.

1. Junior members shall automatically become regular members and shall be entitled to all privileges upon reaching the age of eighteen years.
2. Junior members shall have the letter “J” preceding their membership number.
3. Junior members shall not vote or hold office.

SECTION 4.
Sustaining members shall consist of all regular members who have paid the necessary fee to acquire sustaining membership status. They shall be entitled to all privileges of regular membership.

SECTION 5.
All elected officers and appointed committee chairmen shall be members in good standing.

SECTION 6.
Life membership is awarded to all past presidents who have fulfilled their tenure of office. They are entitled to all privileges of regular membership.

ARTICLE II—APPLICATION, ADMISSION, AND DUES

SECTION 1.
Application to become a member shall be made in writing on a form furnished by the Association.

SECTION 2.
Such application shall be sent to the Corresponding Secretary.

SECTION 3.
Membership dues and fees are to be as follows:

1. Regular and junior members: initiation fees and annual dues as established by the Board of Governors.
2. Sustaining members: a lifetime fee as established by the Board of Governors.
3. Any individual or club joining after October 1, of any year, is to be credited for the ensuing year.

ARTICLE III—RESIGNATION,   SUSPENSION,  AND  EXPULSION

SECTION 1.
Annual dues shall be payable to the Corresponding Secretary in advance of January 1 of each year. Any member who fails to pay the dues before April 1 in any year shall be suspended.

SECTION 2.
Whenever written charges are brought against any member for conduct prejudicial to the welfare of the Association, such charges shall be signed by the person making them. Such charges, with particulars thereof, shall be filed with the Grievance Committee who shall follow the policies and procedures adopted by the Board of Governors.

ARTICLE IV—ELECTED OFFICERS

SECTION 1.
The elected officers of the Association shall be: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Historian, and six elected Board of Governor members.

SECTION 2.
The order of succession should there occur a vacancy in the office of the President shall be:

1. Vice President.
2. Corresponding Secretary.
3. Treasurer.
4. Recording Secretary.
5. Immediate Past-President.
6. Elected Board of Governor member in alphabetical order of their surname.

SECTION 3.
The duties of the President shall be:

1. To preside at all meetings of the Association.
2. To preside at all meetings of the Board of Governors.
3. To call at least three (3) board meetings between conventions.
4. To appoint all committees that may be necessary. All such members must be members in good standing in the Association.
5. To fill by temporary appointment any vacancy in any elective office. Such appointment must be approved by the Board of Governors at the subsequent Board of Governors’ meeting.
6. To countersign all proper warrants drawn by the Corresponding Secretary on the treasury.
7. To appoint a nominating committee prior to April 1 of an odd-numbered year. Said committee to consist of a Chairman and two (2) additional members.
8. To act as Chairman at all conventions.
9. To authorize payment for unforeseen expenditures (not to exceed $100.00).

SECTION 4.
The duties of the Vice President shall be:

1. To act as President in the absence of the President.
2. To perform all duties delegated by the Board of Governors.
3. To succeed to the office of President upon the death or resignation of the President.

SECTION 5.
The duties of the Recording Secretary shall be:

1. To keep a true record of Association transactions and preserve all documents pertaining to that office.
2. To act as Secretary of the Board of Governors and keep a true record of its proceedings.
3. To perform all duties delegated by the Board of Governors.

SECTION 6.
The duties of the Corresponding Secretary shall be:

1. To receive all dues paid to the Association and to remit all receipts to the Treasurer at least once a month.
2. To sign all proper warrants on the treasury and forward them to the President.
3. To receive and process all applications for membership.
4. To prepare a list of members to be sent to the Editor annually.
5. Submit all Club and Association applications for membership to the Board of Governors for approval.
6. To perform all duties delegated by the Board of Governors.

SECTION 7.
The duties of the Treasurer shall be:

1. To receive all money of the Association collected from any source.
2. To pay out money for unforeseen expenses of the Association not to exceed the sum of $100.00.
3. To prepare an accounting of all funds received and a full and final report of all matters pertaining to the office of Treasurer to be presented to the board of Governors each year.
4. To perform-all duties delegated by the Board of Governors.

SECTION 8.
The duties of the Historian shall be:

1. To keep a true record of all activities of the Association and to preserve all historical documents.
2. To perform all duties delegated by the Board of Governors.

SECTION 9.
The duties of the Board of Governors shall be:

1. To act on all affairs of the Association including but not limited to:
   1. Approval of appointments to fill vacancies in any elective office.
2. To decide on the place and time for holding conventions.
3. To prescribe form of membership applications.
4. To rule on disposition of charges against a member.
5. To fix the amount of the dues of all members.
6. To remove from office any elected or appointed officer who does not or cannot meet the requirement of that office.
7. To request bids and decide on the auctioneer for the subsequent convention auction.

SECTION 10.
All elected officers, Club Representatives or alternates and the immediate Past-President are members of the Board of Governors and shall be entitled to vote, except the President who will vote only in the event of a tie vote.

ARTICLE V—ELECTIONS

SECTION 1.
Nominations shall be reported and accepted at the second Board of Governors’ meeting of each odd numbered year.

SECTION 2.
The list of nominees shall be published in the summer and fall issues of the Association’s Quarterly publication.

SECTION 3.
Ballots shall be mailed according to the policies and procedures adopted by the Board of Governors.

SECTION 4.
All elected officers’ terms shall be for two years with the installation of new officers occurring during the convention of each even-numbered year.

SECTION 5.
The President and Vice President shall not succeed themselves in office.

SECTION 6.
An election committee, whose duty shall be to ratify the election results, shall be appointed by the President at each even-numbered convention.

ARTICLE VI—APPOINTED OFFICERS

SECTION 1.
An Editor shall be appointed by the President, subject to the approval of the Board of Governors.

SECTION 2.
A Sergeant-at-arms shall be appointed annually.

SECTION 3.
The President, Vice President and Immediate Past-President shall act as Directors of the Money Museum.

SECTION 4.
A Curator shall be appointed by the President, subject to approval of the Board of Governors. He shall be bonded by the Association. The bonding fee is to be paid by the Association.

1. The duties of the Curator shall be to provide for the proper display, storage and maintenance of all numismatic material under his care and to prepare and maintain a proper and correct inventory at all times. A true copy shall be provided to the Recording Secretary.
2. The Curator may appoint an Assistant Curator, who shall be bonded by the Association with the fee to be paid by the Association.

ARTICLE VII—CONVENTIONS

SECTION 1.
The Association may meet in convention annually, or as often as may be decided by the Board of Governors.

SECTION 2.
A business meeting shall be scheduled during the annual convention.

ARTICLE VIII—SPECIAL PROVISIONS

SECTION 1.
All Board of Governors’ and business meetings shall be conducted according to Robert’s Rules of Order.

SECTION 2.
A quorum for transaction of business at any Board of Governors’ meeting or business meeting shall consist of fifteen (15). Voting members are:

1. All elected officers.
2. Elected board members.
3. Club representatives or alternates.

All members, except Junior members, in good standing are eligible to vote at any meeting.

SECTION 3.
No officer, committee, or member shall incur any expense in the name of the Association except with the authorization or approval of the Board of Governors.

SECTION 4.
Nominees for office submitted by the nominating committee shall be forwarded to the President in time for publication in the summer and fall issues of the Association’s Quarterly publication in the odd-numbered year.

SECTION 5.
These by-laws may not be suspended.

SECTION 6.
Each officer or committee member at the expiration of term of office shall deliver to the Recording Secretary all books, papers, money or other property belonging to the Association. The Policy and Procedure manuals are to be returned to the Policy and Procedure Chairman.

SECTION 7.
No person shall be elected to the office of the President without having first served as an elected officer of the Association.

SECTION 8.
All Club Representatives and/or alternates must be members of the Association.

SECTION 9.

Any elected officer and any member of the elected Board of Governors shall be present at ALL meetings.

1. After an absence of two (2) consecutive meetings the President shall appoint a committee to review the performance of said absentee(s). The President shall evaluate the recommendations and submit a report to the Board of Governors for approval at the subsequent Board of Governors’ meeting.

SECTION 10.
Any officer who is delinquent in his duties according to the policy and procedure, and/or the President has received a complaint or complaints, shall be subject to a removal hearing.

1. The President shall appoint a committee of three (3) to have such a hearing concerning removal of said officer. Said officer shall be advised of the hearing date and asked to be present.
2. The decision of the committee will be brought before the Board of Governors for approval.

ARTICLE IX—EFFECTIVE DATE

SECTION 1.

The effective date of these by-laws is November 28, 1955.

ARTICLE X—AMENDMENTS

SECTION 1.

The effective dates of the amendments to these by-laws are:

1. October 2, 1960.
2. August 2, 1964.
3. July 30, 1967.
4. December 1, 1974.
5. September 5, 1985.
6. May 31, 1992.
7. October 30, 1994.
8. October 29, 1995.
9. February 24, 2002.